Privacy statement jobs.payin3.eu

 

Warning:  

This is an unofficial English translation of the Dutch language consumer privacy statement of in3 NL B.V. dated September 2024. In the event of discrepancies between this English translation and the original Dutch version, the Dutch version will prevail. 

 

Privacy Statement jobs.payin3.eu 

 

Table of contents 

  1. Introduction 
  2. Responsible 
  3. What data do we process and for what purpose? 
  4. Who do we share your data with? 
  5. Purposes, Legal Bases and Retention Periods 
  6. What rights do you have? 
  7. How do we protect your data? 
  8. Other websites 
  9. Use of cookies and similar technologies 
  10. Changes to this Statement 
  11. Questions about privacy 

 

1. Introduction 

The protection of your privacy and your personal data is very important to us. In this privacy statement, we therefore describe which personal data we collect from you and how we handle it. In addition, this privacy statement explains what rights you have and how you can exercise your rights. 

 

This privacy statement applies to you either because you (i) visited our website, (ii) responded to one of our vacancies or (iii) submitted an unsolicited application. 

 

2. Responsible 

We, in3, are responsible for the processing of your personal data. 

   

The contact details of in3: 

Name:in3 NL B.V. 

Address:Meerenakkerweg 1a 

5652 AR Eindhoven 

E-mail address:klantenservice@payin3.nl 

Chamber of Commerce number: 59234784 

 

3. What data do we process and for what purpose? 

We process your data when you visit our website, have responded to a vacancy or have submitted an unsolicited application. 

 

Information you provide to us 

We process the following data about you: 

  • Basic information: name and email address; 
  • LinkedIn: all information that is visible on your public LinkedIn profile; 
  • Curriculum Vitae: all the information you include in your CV; 
  • Other Information: other information you provide to us via email or in shared files. 

 

Information we collect when you submit a job application 

You share the information named above with us when you apply for a job. Then the application procedure starts, which includes a telephone screening. We will contact you by phone to start a conversation. The purpose of this interview is to obtain additional information to better determine if you and the open position are a good match. 

 

Additionally, a social media and internet screening may form part of the application process. Information gathered during this screening may be used for further evaluation. This screening is conducted to ensure that the company’s reputation is upheld when hiring new employees. We will search for your name on Google and review any publicly available profiles on various social media platforms. Naturally, we will not request access to private social media accounts or ask you to connect with us. Any findings will be discussed with you, and we do not make hiring decisions solely based on the results of a screening. If you wish to object to the screening, you may do so by notifying us via email at the time of your application. 

 

4. Who do we share your data with? 

We use third parties, such as IT suppliers, who provide services to us to enable the provision of the website and application process. If you have any questions about these parties and their method of data processing, please contact us via privacy@payin3.nl. Furthermore, we may share data with authorities if required to do so by law. 

 

Finally, we may provide your data to third parties in other cases where we have a good reason to do so. For example, in the context of a takeover of our company, such as to a potential buyer or its advisors, or to establish, exercise or defend our legal position or rights.  

 

When we share your personal data as stated here, we take all legal, technical and organisational measures to ensure that your data is carefully secured. We process your data as much as possible within the European Union. Where data may be processed outside the European Union, appropriate measures are put in place to ensure compliance with applicable privacy laws. For example, by concluding the necessary standard contractual clauses (so-called Standard Contractual Clauses) which have been approved by the European Commission. If you have any questions about the transfer of data or the safeguards in place, please contact privacy@payin3.nl. 

 

5. Purposes, Bases and Retention Periods 

 

We process your personal data for the purposes and on the basis specified below. You can also read below how long we keep certain data. 

 

Purpose: to process your application 

  • Data: name, e-mail address, LinkedIn profile, Curriculum Vitae and any other data that you send with your application or that we collect through an internet screening. 
  • Legal basis: the conclusion and performance of our (employment) contract with you (Article 6(1)(b) of the General Data Protection Regulation, GDPR). If you give us permission to keep your data for one year, as referred to below, we will process your data on the basis of your consent (Article 6(1)(a) of the GDPR). 
  • Retention period: We usually store this data for up to 4 weeks after the end of the application. In cases where we are unable to offer you a position at this time, we may – with your consent – retain your application data for a maximum of one year after the end of the application. 

 

Goal: to provide a well-functioning website 

  • Data: your IP address and other technical data of your device. 
  • Legal basis: our legitimate interest in providing a well-functioning website for job applications (Article 6(1)(f) GDPR). 
  • Retention period: 30 days after visiting our website. 

 

6. What rights do you have? 

 

Requests to exercise the rights below can be sent to privacy@payin3.nl. We may ask questions to verify your identity before processing your request. 

 

Access: you have the right to access the personal data we have about you. 

 

Correction: We try to ensure that the personal data we hold about you is accurate and up to date. You can ask us to change or delete your information if something in your data is not (or no longer) correct. 

 

Deletion: you have the right to request deletion of your data if the personal data is incorrect or no longer relevant. We do not always have the option to delete all data immediately due to possible legal retention periods.  

  

Objection: you can object to any processing of your personal data that is based on the legitimate interest of in3 according to paragraph 5.  

 

Data portability: you have the right to request a machine-readable format of your data for transmission to another party.  

 

Withdraw consent: Where we process your personal data on the basis of your consent, you have the right to withdraw your consent at any time. You can do this by sending an e-mail to privacy@payin3.nl. 

 

Complaints: if you have any requests or complaints regarding the processing of your personal data, please feel free to contact us via privacy@payin3.nl. We will do our best to help you. If you do not agree with our working method, you always have the right to file a complaint with the Dutch Data Protection Authority via https://autoriteitpersoonsgegevens.nl/. 

 

7. How do we protect your data? 

We take appropriate technical and organisational measures to protect your personal data against unauthorised access, transfer, destruction or other unauthorised processing. The security measures include firewalls, encryption, use of secure IT environments, access control, training of staff who work with your data and the careful selection of third parties who will process personal data for us. In addition, access to your information is limited to only in3 personnel who need your data for the performance of his or her job. 

 

8. Other websites 

 

Our website may link to other websites. We are not responsible for the privacy statements or content of such other websites. We advise you to read the privacy statements and terms and conditions of those websites carefully before use. 

 

9. Use of cookies and similar technologies 

Cookies are small files that are temporarily stored in users’ browser cache when a website is visited. Our website only uses cookies that are necessary for the functioning of the website and to enable our interaction with you. No prior consent is required from you to place only functional cookies. 

 

If you do not want cookies on your computer, you can block their placement via your browser settings. Please note that some features on the website will only work if you allow cookies. You can also delete cookies from your browser history. 

 

10. Changes to this privacy statement 

We are constantly making improvements to our website. For this reason, we reserve the right to amend this privacy statement by posting a modified version on our website. Adjustments can also be made on the basis of changes in legislation or case law on the subject. We recommend that you regularly check the latest version of our privacy statement on www.jobs.payin3.eu.  

 

11. Questions about privacy 

in3 has a data protection officer who deals with the protection of your personal data. Do you have any questions about this privacy statement or the protection of personal data within in3? Please contact us via privacy@payin3.nl.  

 

This privacy statement was last updated in September 2024.